Forms & Print Services

ASB 903 - Application for Authorization for Student Club or Organization: O-002/2

ASB 904 - Minutes: O-004/3 ASB 905 - Budget: O-005/4

ASB 906 - Request to Carryover Excess Balances: O-007/2

ASB 907 - Request for Approval of Fundraising Events: O-008/5

ASB 907.1 - Application for Fundraising Activity: O-008/6

ASB 908 - Income Statement of Fundraising Activity: O-008/7

ASB 909 - Record of Donation: O-009/2 ASB 910 - Ticket Inventory: O-011/6

ASB 911 - Report of Ticket Sales: O-011/7

ASB 912 - Student Body Collection Report: O-011/8 ASB 912.1 - Proof of Collection: O-011/9

ASB 913 - Receipt Book Log: O-011/10 ASB 913.2 - Tally Sheet: O-011/11

ASB 913.2 - Tally Sheet: O-011/11 ASB 915 - Bank Reconciliation Worksheet: O-018/4

ASB 915 - Bank Reconciliation Worksheet: O-018/4 [Excel]

ASB 916 - Vending Machine Control Sheet: O-012/2

ASB 917 - Coin and Currency Count: O-012/3

Please use the file attachment links below to download ACCOUNTING forms. Forms are PDF files unless noted otherwise.

If an attachment does not open automatically in your browser program, right-click (Windows)/Control-click (Macintosh) the attachment link and save the file to your computer. Then, you will be able to open the attachment file from your computer.

Budget Transfer Request (BU-96)
Cash Purchase Reimbursement (BU-19)
District Credit Card Log
Donation
Request for Billing Services
Revolving Fund Account Reconciliation – Bank Statement & Check Register
Revolving Fund Account Reconciliation – Bank Statement & Check Register [Excel]
Revolving Fund Check Request
Revolving Fund Reimbursement Request
Revolving Fund Reimbursement Request [Excel]
Warrant Control (BU-110)

Average Daily Attendance (ADA) Forms

Please use the file attachment links below to download ADA forms. Forms are PDF files unless noted otherwise.

If an attachment does not open automatically in your browser program, right-click (Windows)/Control-click (Macintosh) the attachment link and save the file to your computer. Then, you will be able to open the attachment file from your computer.

Grades 4-8 Sixth School Month Enrollment Report

Field Trip Planning

Submit all of the following to request a filed trip:

• Field Trip Request Form


• Signed Parent Letter (exactly as it will be shared with families)


• Itinerary or Lesson Plans


• Field Trip Permission Slip (submit to site office only)


• Driver Data Form (for all adult drivers)

Reminders

Before planning a trip, please check with office staff to confirm that sub coverage will be available on requested trip date(s). 

A certificated staff member must be present during all field trips. Students cannot be supervised by a non-certificated staff member; including classified management.

Field Trip Manual

Student Fees

Field Trip Request Form - Single Day

Field Trip Request Form - Overnight / Out of State

Driver Data Form

Field Trip Parent Letter - English & Spanish

Field Trip Parent Letter w/Donation Request & Lunch Note - English & Spanish

Field Trip Permission Slip - English (submit to site office only)

Field Trip Permission Slip - Spanish (submit to site office only)

Non standard form and documents can be uploaded for one time print projects the Online Print Center (must configure print specs)

Quick Guide For Print On Demand

Standard NHUSD forms to be accessed for print through the online File Cabinet (pre-configured print specification)

OFFICE DEPOT FREQUENTLY ASKED QUESTIONS

Quick Guide for Printing From File Cabinet

Office Depot Website

Office Depot Pricing for Print Services

Office Depot RFP Job Ticket

Primary Office Depot Print & Copy Contacts

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Online resources for retirement and tax-deferred information

American Fidelity Assurance Company

Browse Vendors for 403b Plans

California Public Employees Retirement System

California State Teachers' Retirement System

Section 125 Flexible Benefit Plan

Please use the file attachment links below to download PAYROLL forms. Forms are PDF files unless noted otherwise.

If an attachment does not open automatically in your browser program, right-click (Windows)/Control-click (Macintosh) the attachment link and save the file to your computer. Then, you will be able to open the attachment file from your computer.

403b / 403b Roth / 457 Salary Amendment Agreement

Add/Drop Policy or Membership

Address/Name Change Request

American Fidelity Disability Claim Packet

Direct Deposit

2022 Form DE-4

2022 Form W-4

Management/Confidential Staff Attendance

Net Pay Salary Reserve Authorization

Payroll Attendance Calendar Due Dates 2022-2023

Other Payroll Due Dates 2022-2023

PERS Beneficiary Information

STRS Beneficiary Information

The Standard Voluntary Disability Claim Packet - CTA

Time Card Instructions

Certificated/Classified Staff Time card (White)

Classified Staff Timecard (Green)

Home Instructor Time card (Yellow)

Substitute Teacher Time card (Blue)

Voluntary Payroll Deduction Authorization

General Information

The following guidelines have been prepared for your information. To enable the Payroll Department to process payroll in an efficient manner, all of the guidelines should be followed. Any questions relative to these guidelines should be directed to the Payroll Department at extension 62618.

Time Cards

All time cards must be legible and submitted with the following information:

• Employee name (no nicknames or abbreviations) - please print.


• Employee’s signature.


• Supervisor’s signature - stamped signatures not allowed!


• The last four digits of the social security number or Employee ID

Deadlines

Green time cards are due on the last working day of the month.

White, blue, buff, and yellow time cards are to be delivered to the Payroll Department the first working day following the 10th of each month. Please note that November, December, February, and June are the exception months because of the short work month, please refer to the current payroll calendar.Teachers’ “Absence Certificates for Certificated Personnel” (F172) are due within three days after returning to duty.

“Personnel Necessity Leave Forms” (F266) for classified employees must be submitted to the Personnel Department within 72 hours after returning.

Green Time Cards

Employees must fill in their green time card each workday complete with time in, time out, and the number of hours worked. If the employee is absent that day, it should be filled in with sick, personal necessity, vacation, etc.

The left side of the green time card must be filled out completely when absences occur. Please note the line for reporting bereavement. The blank for relationship must be filled in. “Family” will not suffice. The contract states, “Members of immediate family as uses … means one of the following: mother, father, stepmother, stepfather, grandmother, grandfather, great grandmother, great grandfather, spouse, domestic partner, son, daughter, stepchild, brother, sister, brother-in-law, sister-in-law, father-in-law, mother-in-law, son-in-law, daughter-in-law, grandchild, great grandchild of the employee or the spouse, aunt, uncle, or any other person living in the immediate household of the employee.”

White Time Cards

Classified substitutes substituting for an absent employee should note on the time card the name of the employee they subbed for. In case of a substitute for a vacancy, it should say “Vacancy” and the last name of the person who vacated that position on the time card.

Certificated employee’s white time cards for extended work year or extra work days must have an authorization and must state on the time card under the remark section what project they are working on.

Blue Time Cards - Certificated

The first four columns number be filled in, then either column 5 or column 6 is to be used.

IMPORTANT! Column 5 - please use the following codes:

• Ill - for sick leave


• PN - Personal Necessity Leave


• JD - Jury Duty


• BL - Bereavement Leave


• SB - checkmark column 6

In the “Full Day” column, please list as follows:

• 1 = full day


• 1/2 = half a day


• 1pd = 1 period


• 2pd = 2 period


• 3pd = 3 period


• 4pd = 4 period


• 5pd = 5 period


• 6pd = 6 period

PLEASE DO NOT REPORT IN HOURS (3.5 hours or 9:30-1:00)

When a substitute is shifted from one class to another, the correct teacher’s name needs to be placed on the time sheet. In case of a split class, both names should be recorded, especially as they relate to categorical or special education programs. Please be sure to print names so that they are legible.

Yellow Time Cards

Timecards for Adult School are to be identified if they are FEE classes.

Sick leave is to be noted in the space for that day

Buff Timecards

Home Instruction

Certificated Monthly Attendance

Monthly certificated attendance reports from all school sites are reported on a negative basis.

Resignations

When a classified employee resigns, forward the green time card immediately to the Payroll Department so we may calculate the final warrant.

Verification of Attendance

All time cards, absence reports, and “Absence Certificates for Certificated Personnel” forms must be signed by management personnel - not teachers, program managers, secretaries, etc.

Authorization Forms

All individuals signing time cards are fully responsible for the submission of paper work to obtain approval for overtime, release time, and extra substitutes.

Substitutes filling in for regular teachers need to be coded to the appropriate account on the “Authorization for Extra Work Days/Release Time” form (F6). It is the responsibility of the site administrator and his/her staff to ensure that the proper coding is placed on the authorization to distinguish between the regular General Fund programs and those of categorical or other special funding sources. This is paramount, especially in areas that we need to charge for these services, such as SELPA for special education costs. “Authorization for Extra Work Days/Release Time” forms for certificated staff are to be approved by the Assistant Superintendent for Instructional Services. Those for classified staff are to be approved by the Director of Fiscal Services.

Classified and certificated overtime (white time cards) and certificated school business (blue time cards) must be substantiated by a signed copy of the “Authorization for Extra Work Days/Release Time” form which does not have to be attached to the time card.

By signing the time card that relates to overtime and release time, you will be verifying that you did, in fact, submit all of the necessary paper work and that the paperwork was approved.

It is the responsibility of the person signing the card to indicate the appropriate budget code, title of project, etc. to which the individual’s salary should be charged.

The Payroll Department will match up time cards and authorizations.

An issue has been raised concerning the additional period (6th period) that a substitute can work and where it should be charged. Whether the substitute is teaching a class or doing some other activity, it should be reflected on the time card and paid out of the regular school site substitute account, unless it is directly related to a specific categorical program or to special education classes for which the substitute teacher was hired.

Note: Please be sure that “Authorization for Extra Work Days/Release Time” forms (F6) are submitted in advance of the event (i.e. staff development days, etc.) and that they have the proper budget code to be charged.

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Please use the file attachment links below to download PURCHASING forms. Forms are PDF files unless noted otherwise.

If an attachment does not open automatically in your browser program, right-click (Windows)/Control-click (Macintosh) the attachment link and save the file to your computer. Then, you will be able to open the attachment file from your computer

Change Order

Purchase Requisition

Student Related Forms

District Course Request Form [Fillable PDF]

Student Misconduct Referral - Level 1

Student Misconduct Referral - Level 2

Confidential School Accident Report

NHUSD Report of Suspension Form (Fillable)

Please use the file attachment links below to download TECHNOLOGY forms. Forms are PDF files unless otherwise noted.

If an attachment does not open automatically in your browser program, right-click (Windows)/Control-click (Macintosh) the attachment link and save the file to your computer. Then, you will be able to open the attachment file from your computer.

Deposit Slip [PDF]

E-rate Teacher Verification

Lost Book Letter

Processing Slip

Reimbursement_Refund Request

Summer Library Clearance

Site-To-Site Mileage Chart

Travel/Conference Request Form (2022)

Monthly Record of Mileage & Bridge Tolls (2022)

Please use the file attachment links below to download WORKERS' COMPENSATION forms. Forms are PDF files unless otherwise noted.

If an attachment does not open automatically in your browser program, right-click (Windows)/Control-click (Macintosh) the attachment link and save the file to your computer. Then, you will be able to open the attachment file from your computer.

Notice to Employees

Supervisor's Report of Employee Injury

Worker's Compensation Claim

Worker's Compensation Manual