Substitute Placement Clerk/Personnel Clerk

New Haven Unified School District

Class Title:

Substitute Placement Clerk/Personnel Clerk


  • Under general supervision, contacts and assigns substitutes daily for classified and certificated employees
  • Processes leave requests, State Disability, Workers
  • Compensation and Unemployment claims
  • Prepares monthly MR87 report and an annual CAL/OSHA report
  • Maintains employee absence records
  • Processes certificated and classified substitutes, noon supervisors and student workers
  • Does related work consistent with the job description.


Directly responsible to designated administrators.


  • Receives notification of absent employees via leave requests, phone calls, and daily messages on the code-a-phone and e-mail
  • Calls and assigns substitutes on a daily basis and notifies the school or department involved
  • Maintains records of days/hours worked by substitutes for payroll verification purposes
  • Prepares record cards for newly hired substitutes
  • Processes all employee absence requests
  • Confers with other departments and schools on substitute needs
  • Performs a variety of personnel duties including Personnel Action Form (PAF) preparation, data entry, scheduling substitute interviews; handling summer school and adult school teacher hires
  • And operates equipment related to the processing of new employees
  • Clerical work, typing, proofreading, filing, checking, and recording information on records
  • Answers the telephone and provides information concerning departmental programs
  • Explains and interprets facts and policies to other employees and the public about the records maintained
  • Compiles and prepares various departmental records and reports
  • Performs all related duties as assigned
  • Learns and interprets specific rules, laws, and policies and applies them with good judgment in a variety of procedural situations
  • Performs responsible clerical work with accuracy and speed
  • Deals effectively with a wide variety of personalities and situations
  • Analyzes situations and adopts an effective course of action
  • Carries out oral and written directions independently
  • Back up as needed for PBX operator.


  • Type at a rate of fifty (35) words per minute
  • Pass qualifying test.


One (1) year of broad and varied experience in clerical and typing work.

Salary Range 23

How to Apply


The application process is as easy as 1-2-3!

  1. Browse New Haven US job listings and submit an online application on Ed-Join.
  2. When the hiring principal is ready to interview, applicants will be considered and may be selected to interview.
  3. If selected to interview, you will be contacted by the school to set an appointment.
  4. Once you have interviewed, if you are selected for the position, you will be contacted by the personnel department. If you are not selected for the position, you will be notified by the school.