Staff Secretary II
A. PRIMARY FUNCTION
Under general direction, to act as secretary to an administrator; to assist by relieving him/her of clerical and administrative details; to perform a wide variety of responsible and difficult clerical and stenographic work; and to do related work as required, consistent with the job description.
B. ORGANIZATIONAL RELATIONSHIPS
Directly responsible to designated administrators.
C. ESSENTIAL JOB FUNCTIONS
Performs a variety of difficult and responsible clerical, stenographic, and receptionist work; takes and transcribes dictation of letters, reports, meeting minutes, and memoranda, including material of a highly confidential nature; composes letters independently on matters not involving policy questions; receives callers in person and over the telephone, gathering and providing necessary information, referring them to the proper authority or scheduling appointments; schedules meetings and conferences for supervisor; relieves supervisor of administrative details; budgets for and requisitions supplies for departments; independently compiles information and prepares periodic and special reports of department activities; assists in purchasing supplies and equipment for department; coordinates the work of other employees; performs a wide variety of difficult and responsible clerical and secretarial work; makes arithmetical calculations with speed and accuracy; compiles and maintains accurate and complete records and reports; understands and carries out oral and written directions.
D. DEMONSTRATED KNOWLEDGE AND ABILITIES:
Modern office practices, procedures and equipment.
Operation of a computer and assigned software.
Terminology, processes and operations of assigned office or program.
Record-keeping and filing techniques.
Telephone techniques and etiquette.
Basic research methods and report preparation techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Interpersonal skills using tact, patience and courtesy.
Applicable laws, codes, rules and regulations.
Oral and written communication skills.
Basic budgeting practices regarding monitoring and control.
Proper methods of storing equipment, materials and supplies.
Communicate effectively with students, parents, staff and administration.
Interpret, apply and explain applicable laws, codes, rules, regulations, policies and procedures.
Answer telephones and greet the public courteously.
Maintain records, logs and files.
Learn principles of training and providing work direction and guidance to others.
Compile, assemble, verify and prepare data for records and reports.
Determine appropriate action within clearly defined guidelines.
Compose correspondence and written materials independently.
Work independently with little direction.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and time lines.
Plan and organize work.
Add, subtract, multiply and divide quickly and accurately.
Operate a variety of office equipment including a computer and assigned software.
Be able to multitask.
Maintain consistent, punctual and regular attendance.
Move hands and fingers to operate a computer keyboard.
Hear and speak to exchange information in person and on the telephone.
Sit or stand for extended periods of time.
See to read a variety of materials.
Bend at the waist, kneel or crouch to file materials.
Type at a speed of fifty-five (35) words per minute; pass qualifying tests.
Three (3) years of increasingly responsible clerical and stenographic experience, preferably including at least two years of experience in a school district.
Salary Range 29