Senior Payroll Specialist

New Haven Unified School District

Class Title:

Senior Payroll Specialist


Under limited supervision, to coordinate and personally perform responsible accounting and clerical work in connection with the timely preparation of payroll and related reports consistent with applicable laws, regulations, policies, procedures, bargaining contracts, and district policy, and do related work as required within the job description.


Directly responsible to designated administrators.


  • Processes, audits and balances payroll for certificated and classified employees.
  • Performs complex accounting work requiring the use of independent judgment and initiative.
  • Analyzes, reconciles and audits complex payroll-related data, accounts and reports.
  • Prepares reconciliations and expenditure transfers when applicable.
  • Reconciles, balances and prepares monthly PERS, STRS reports for submission to the County Superintendent of Schools and/or the State of California.
  • Reconciles, balances and prepares quarterly and annual District tax reports.
  • Assists the Payroll Supervisor with general payroll problem solving and special projects, implementation of union contract language into the payroll process, and training of department personnel.
  • Understands accounting principles, practices and procedures and makes mathematical calculations rapidly and accurately.
  • Understands and carries out oral and written directions and communicates effectively both orally and in writing.
  • Performs related work consistent with the job description.



  • Modern office practices, procedures and equipment.
  • Operation of a computer and assigned software.
  • Terminology, processes and operations of assigned office or program.
  • Record-keeping and filing techniques.
  • Telephone techniques and etiquette.
  • Basic research methods and report preparation techniques.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Interpersonal skills using tact, patience and courtesy.
  • Applicable laws, codes, rules and regulations.
  • Oral and written communication skills.
  • Basic budgeting practices regarding monitoring and control.
  • Basic math.
  • Proper methods of storing equipment, materials and supplies.


  • Communicate effectively with students, parents, staff and administration.
  • Interpret, apply and explain applicable laws, codes, rules, regulations, policies and procedures.
  • Answer telephones and greet the public courteously.
  • Maintain records, logs and files.
  • Learn principles of training and providing work direction and guidance to others.
  • Compile, assemble, verify and prepare data for records and reports.
  • Determine appropriate action within clearly defined guidelines.
  • Compose correspondence and written materials independently.
  • Work independently with little direction.
  • Establish and maintain cooperative and effective working relationships with others.
  • Meet schedules and time lines. Plan and organize work.
  • Add, subtract, multiply and divide quickly and accurately.
  • Operate a variety of office equipment including a computer and assigned software.
  • Be able to multitask.
  • Maintain consistent, punctual and regular attendance.
  • Move hands and fingers to operate a computer keyboard.
  • Hear and speak to exchange information in person and on the telephone.
  • Sit or stand for extended periods of time. See to read a variety of materials.
  • Bend at the waist, kneel or crouch to file materials.


  • Type at a speed of thirty-five (35) words per minute
  • Operate calculator, pass qualifying test.
  • Knowledge of bookkeeping and accounting principles and procedures.
  • Spreadsheet and word processing programs required.



Office environment

Salary Range:

29 225 day calendar

How to Apply


The application process is as easy as 1-2-3!

  1. Browse New Haven US job listings and submit an online application on Ed-Join.
  2. When the hiring principal is ready to interview, applicants will be considered and may be selected to interview.
  3. If selected to interview, you will be contacted by the school to set an appointment.
  4. Once you have interviewed, if you are selected for the position, you will be contacted by the personnel department. If you are not selected for the position, you will be notified by the school.