Office Technician

New Haven Unified School District

Class Title:

Office Technician


Under limited direction, to perform a wide variety of specialized and technical tasks and execute complex and responsible clerical work of more than average difficulty, including high level, complex, sophisticated desktop publishing; and to do related work as required, consistent with the job description.


Directly responsible to designated administrators.


  • Performs a wide variety of complex work utilizing any one of several computer programs, including high level, complex, sophisticated desktop publishing and preparation of materials for print
  • Compiles and records information for preparing reports, computing statistical data, and maintaining file systems
  • Provides information and assistance to district personnel and/or the general public regarding services provided by the district or schools
  • Receives office visitors in person or over the telephone
  • Composes letters or memos independently or from oral instructions
  • Operates various computer terminals
  • Utilizes specialized computer programs and word processing programs
  • Operates a typewriter, copier, and various other equipment
  • Assigns and reviews work of student helpers
  • Instructs other clerical personnel in the use of specialized computer programs
  • Performs responsible and difficult clerical work with accuracy and speed
  • Establishes and maintains cooperative working relationships with those contacted in the course of work
  • Understand and carries out oral and written directions
  • Makes arithmetical calculations with speed and accuracy
  • Compiles and maintains accurate and complete records and reports.



  • Modern office practices, procedures and equipment.
  • Operation of a computer and assigned software.
  • Terminology, processes and operations of assigned office or program.
  • Record-keeping and filing techniques. Telephone techniques and etiquette.
  • Basic research methods and report preparation techniques.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Interpersonal skills using tact, patience and courtesy.
  • Applicable laws, codes, rules and regulations.
  • Oral and written communication skills.
  • Basic budgeting practices regarding monitoring and control.
  • Basic math.
  • Proper methods of storing equipment, materials and supplies.


  • Communicate effectively with students, parents, staff and administration.
  • Interpret, apply and explain applicable laws, codes, rules, regulations, policies and procedures.
  • Answer telephones and greet the public courteously.
  • Maintain records, logs and files.
  • Learn principles of training and providing work direction and guidance to others.
  • Compile, assemble, verify and prepare data for records and reports.
  • Determine appropriate action within clearly defined guidelines.
  • Compose correspondence and written materials independently.
  • Work independently with little direction.
  • Establish and maintain cooperative and effective working relationships with others.
  • Meet schedules and time lines.
  • Plan and organize work.
  • Add, subtract, multiply and divide quickly and accurately.
  • Operate a variety of office equipment including a computer and assigned software.
  • Be able to multitask.
  • Maintain consistent, punctual and regular attendance. Move hands and fingers to operate a computer keyboard.
  • Hear and speak to exchange information in person and on the telephone.
  • Sit or stand for extended periods of time.
  • See to read a variety of materials.
  • Bend at the waist, kneel or crouch to file materials.


Type at a rate of thirty-five (35) words per minute; pass qualifying tests.

Salary Range 23

How to Apply


The application process is as easy as 1-2-3!

  1. Browse New Haven US job listings and submit an online application on Ed-Join.
  2. When the hiring principal is ready to interview, applicants will be considered and may be selected to interview.
  3. If selected to interview, you will be contacted by the school to set an appointment.
  4. Once you have interviewed, if you are selected for the position, you will be contacted by the personnel department. If you are not selected for the position, you will be notified by the school.