Class Title:

Office Assistant II

PRIMARY FUNCTION

Under general supervision, to perform a wide variety of typing tasks and execute complex clerical work in an office or in a school; and to do related work as required, consistent with job description.

ORGANIZATION RELATIONSHIPS

Directly responsible to designated administrators.

ESSENTIAL JOB FUNCTIONS

• Performs a wide variety of clerical work, including typing, checking, and recording information
• Compiles information for and prepares reports
• Maintains file system consistant with district regulations
• May prepare requisitions and maintain inventories
• Provides information and assistance to district personnel regarding services provided by the department
• Receives office visitors in person or over the telephone and either answers questions concerning the department’s activities or refers persons to another source of information
• Prepares master copies
• Operates typewriter, copying and duplicating machines, adding machines, school communication equipment
• Prepares data for processing
• May issue supplies
• May perform services for students as necessary
• Performs responsible clerical work with accuracy and speed
• Deals effectively with a wide variety of personalities and situations
• Analyzes situations and adopts an effective course of action
• Carries out verbal and written directions independently.

DEMONSTRATED KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• Modern office practices, procedures and equipment.
• Operation of a computer and assigned software.
• Terminology, processes and operations of assigned office or program.
• Record-keeping and filing techniques. Telephone techniques and etiquette.
• Basic research methods and report preparation techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Interpersonal skills using tact, patience and courtesy.
• Applicable laws, codes, rules and regulations.
• Oral and written communication skills.
• Basic budgeting practices regarding monitoring and control.
• Basic math.
• Proper methods of storing equipment, materials and supplies.

ABILITY TO:

• Communicate effectively with students, parents, staff and administration.
• Interpret, apply and explain applicable laws, codes, rules, regulations, policies and procedures.
• Answer telephones and greet the public courteously.
• Maintain records, logs and files.
• Learn principles of training and providing work direction and guidance to others.
• Compile, assemble, verify and prepare data for records and reports.
• Determine appropriate action within clearly defined guidelines.
• Compose correspondence and written materials independently.
• Work independently with little direction.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and time lines.
• Plan and organize work.
• Add, subtract, multiply and divide quickly and accurately.
• Operate a variety of office equipment including a computer and assigned software.
• Be able to multitask.
• Maintain consistent, punctual and regular attendance.
• Move hands and fingers to operate a computer keyboard.
• Hear and speak to exchange information in person and on the telephone.
• Sit or stand for extended periods of time.
• See to read a variety of materials.
• Bend at the waist, kneel or crouch to file materials.

QALIFICATIONS

• Type at a rate of thirty-five (35) words per minute
• Pass qualifying tests.

EXPERIENCE

One (1) year of broad and varied experience in clerical and typing work.

Salary Range 17