Class Title:

Office Assistant

PRIMARY FUNCTION

Under supervision, to perform varied general clerical duties in an office or in a school; and to do other work as required, consistent with job description. ORGANIZATIONAL RELATIONSHIPS Directly responsible to designated administrators.

ESSENTIAL JOB FUNCTIONS

• Does a variety of clerical work including typing, proofreading, filing, checking, and recording information on documents
• Answers the telephone and waits on students or the general public, giving information or scheduling appointments as required
• Types letters, memoranda, or other material from rough draft, copy, notes
• Operates calculators, typewriter, copying machines, school communication equipment and other office appliances
• Follows district regulations in sorting and filing documents
• Performs arithmetical calculations
• Mails out letters, forms, and applications
• Receives, sorts, and distributes incoming and outgoing mail
• Acts as a receptionist
• Prepares simple statistical reports
• Performs such attendance work as preparing admit slips and passes, checking absence lists, and referring students to school officials.

DEMONSTRATED KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• Modern office practices, procedures and equipment.
• Operation of a computer and assigned software.
• Terminology, processes and operations of assigned office or program.
• Record-keeping and filing techniques.
• Telephone techniques and etiquette.
• Basic research methods and report preparation techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Interpersonal skills using tact, patience and courtesy.
• Applicable laws, codes, rules and regulations.
• Oral and written communication skills. Basic budgeting practices regarding monitoring and control.
• Basic math.
• Proper methods of storing equipment, materials and supplies.

ABILITY TO:

• Communicate effectively with students, parents, staff and administration.
• Interpret, apply and explain applicable laws, codes, rules, regulations, policies and procedures.
• Answer telephones and greet the public courteously. Maintain records, logs and files.
• Learn principles of training and providing work direction and guidance to others.
• Compile, assemble, verify and prepare data for records and reports.
• Determine appropriate action within clearly defined guidelines.
• Compose correspondence and written materials independently.
• Work independently with little direction.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and time lines.
• Plan and organize work.
• Add, subtract, multiply and divide quickly and accurately.
• Operate a variety of office equipment including a computer and assigned software.
• Be able to multitask. Maintain consistent, punctual and regular attendance.
• Move hands and fingers to operate a computer keyboard.
• Hear and speak to exchange information in person and on the telephone.
• Sit or stand for extended periods of time.
• See to read a variety of materials.
• Bend at the waist, kneel or crouch to file materials.

QUALIFICATIONS

• Type at a speed thirty-five(35) words per minute
• Pass qualifying tests.

EXPERIENCE

One year of typing and general clerical experience.

Salary Range 15