Office Assistant I

New Haven Unified School District

Class Title:

Office Assistant


Under supervision, to perform varied general clerical duties in an office or in a school; and to do other work as required, consistent with job description. ORGANIZATIONAL RELATIONSHIPS Directly responsible to designated administrators.


  • Does a variety of clerical work including typing, proofreading, filing, checking, and recording information on documents
  • Answers the telephone and waits on students or the general public, giving information or scheduling appointments as required
  • Types letters, memoranda, or other material from rough draft, copy, notes
  • Operates calculators, typewriter, copying machines, school communication equipment and other office appliances
  • Follows district regulations in sorting and filing documents
  • Performs arithmetical calculations
  • Mails out letters, forms, and applications
  • Receives, sorts, and distributes incoming and outgoing mail
  • Acts as a receptionist
  • Prepares simple statistical reports
  • Performs such attendance work as preparing admit slips and passes, checking absence lists, and referring students to school officials.



  • Modern office practices, procedures and equipment.
  • Operation of a computer and assigned software.
  • Terminology, processes and operations of assigned office or program.
  • Record-keeping and filing techniques.
  • Telephone techniques and etiquette.
  • Basic research methods and report preparation techniques.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Interpersonal skills using tact, patience and courtesy.
  • Applicable laws, codes, rules and regulations.
  • Oral and written communication skills. Basic budgeting practices regarding monitoring and control.
  • Basic math.
  • Proper methods of storing equipment, materials and supplies.


  • Communicate effectively with students, parents, staff and administration.
  • Interpret, apply and explain applicable laws, codes, rules, regulations, policies and procedures.
  • Answer telephones and greet the public courteously. Maintain records, logs and files.
  • Learn principles of training and providing work direction and guidance to others.
  • Compile, assemble, verify and prepare data for records and reports.
  • Determine appropriate action within clearly defined guidelines.
  • Compose correspondence and written materials independently.
  • Work independently with little direction.
  • Establish and maintain cooperative and effective working relationships with others.
  • Meet schedules and time lines.
  • Plan and organize work.
  • Add, subtract, multiply and divide quickly and accurately.
  • Operate a variety of office equipment including a computer and assigned software.
  • Be able to multitask. Maintain consistent, punctual and regular attendance.
  • Move hands and fingers to operate a computer keyboard.
  • Hear and speak to exchange information in person and on the telephone.
  • Sit or stand for extended periods of time.
  • See to read a variety of materials.
  • Bend at the waist, kneel or crouch to file materials.


  • Type at a speed thirty-five(35) words per minute
  • Pass qualifying tests.


One year of typing and general clerical experience.

Salary Range 15

How to Apply


The application process is as easy as 1-2-3!

  1. Browse New Haven US job listings and submit an online application on Ed-Join.
  2. When the hiring principal is ready to interview, applicants will be considered and may be selected to interview.
  3. If selected to interview, you will be contacted by the school to set an appointment.
  4. Once you have interviewed, if you are selected for the position, you will be contacted by the personnel department. If you are not selected for the position, you will be notified by the school.