Perform specialized and technical work in the development, maintenance and analysis of assigned district budgets; coordinate and manage the District’s payroll functions. Includes research, compile, analyze and review complex and technical budget data and records; compile various reports for management, for purposes of negotiations, and for submission to County, State, and Federal agencies. Supervise and evaluate payroll staff and assist in supervision of all department staff.
Directly responsible to the Director of Fiscal Services.
ESSENTIAL JOB FUNCTIONS:
- Perform specialized and technical work in the development, maintenance and analysis of assigned district budgets.
- Research, compile, analyze and audit complex and technical accounting data and records;
- Assist in monitoring budgets and expenditures and in keeping administrators and program managers current regarding spending levels and budget activity
- Monitor and approve program funding transfers as assigned
- Compile various reports for submission to District management, the Board of Education, and County, State and federal agencies
- Responsible for the coordination and daily management and operation of the district’s payroll system as it operates in conjunction with the personnel and budget system; includes review, verification, and submission of all payroll-related reports including the distribution of the Annual Form W-2.
- Supervises the adjustments for IRC 125 Cafeteria Plans, domestic partner insurance, third party sick pay, and excess life insurance as necessary.
- Organizes, directs, coordinates and supervises the activities and operations for the processing of payroll for all employees.
- Trains, assigns, schedules, supervises and formally evaluates the work of the payroll staff and categorical support staff.
- Directs audits of all payroll records and transactions (including but not limited to verification of salary calculation, retirement coding, payroll adjustments, step increases, cost of living adjustments and longevity, for all District payrolls).
- Responsible for working with the County office or lead system administrators with updates, releases, and modifications to the payroll system;
- Responsible for the implementation of employee compensation in accordance to labor agreements in coordination with Personnel and Fiscal Services.
- Responsible for overseeing the payroll system to ensure accuracy of data input and maintenance. Analyzing data and making necessary adjustments;
- Review budget and payroll information, assist in verifying position and funding requests and expenditures, assure records comply with established guidelines and coding standards
- Produce and compile analyses and reports for purposes of negotiations
- Establishes and implements internal procedures for the processing of payroll
- Recommends changes in existing procedures to increase efficiency.
- Maintains and/or directs the maintenance of payroll records and files for accountability.
- Provides data, analysis and information to administrators, managers, faculty, staff and bargaining units regarding payroll policy and related procedures, activities, operations, standards and applicable codes and laws.
- Receives, investigates, and directs staff in resolving individual staff payroll related problems.
- Assist in the coordination of the District’s independent financial audit
- Coordinates fiscal and calendar year-end payroll procedures with software vendor and Alameda County Office of Education.
- Ensures that the required payroll documents, magnetic tapes, payroll extracts, and system reports are prepared to interface with computerized financial accounting systems for both
- District and interfacing with Alameda County Office of Education.
- Conducts research, completing federal and state reports and assuring compliance with all relevant rules and regulations.
- Serves as a liaison between the campus community, Internal Revenue Service, Franchise Tax Board, the Alameda County Office of Education, State Teachers’ Retirement Systems, and
- Public Employees Retirement System relating to payroll.
- Operate a variety of office equipment including a computer, telephone, copier, fax machine, and assigned software
- Perform related duties as assigned.
Bachelors Degree in Business or Accounting desirable.
Three (3) years of school business related experience, one year office supervision desirable.
- General accounting principles and procedures and special procedures regarding payroll as applied to school business.
- School business functions including but not limited to general ledger, payroll, payables, receivables, and school business reporting.
- General principles of administration and training and evaluation of employees.
- Computer experience desirable, especially in spreadsheets.
Mgt. Salary Range 37
225 day work year