Account Clerk II

New Haven Unified School District

Class Title:

Account Clerk II


Under general supervision, to do difficult clerical work in connection with keeping and checking accounting records; and to do related work as required.


Directly responsible to designated administrators.


  • Processes bills for payment
  • Reconciles invoices with purchase orders and checks extensions and other calculations
  • Prepares warrants and register sheets; prepares reports showing expenditures by budget classification
  • Forwards warrants to County Superintendent of Schools for auditing and processing
  • Maintains records of accounts paid and accounts outstanding
  • Types and distributes purchase orders
  • Computes payroll for certificated and classified employees
  • Computes such payroll deductions as withholding tax, retirement, contributions to health insurance plans, etc.
  • Types payroll warrants
  • Prepares records of payroll expenditures by budget classification
  • Prepares periodic reports of deductions for retirement, health insurance, professional dues, etc.
  • Posts and maintains employee sick leave and vacation records
  • Posts to and maintains records of cafeteria receipts and expenditures
  • Receives, counts, and deposits receipts from school cafeterias
  • Receives and checks bills for foods, supplies, and services
  • Prepares warrants for the payment of bills; prepares reports of cafeteria financial operations for State and District officials
  • Prepares and distributes requests for price quotations for standard cafeteria items
  • Maintains records of, and prepares bills for community organizations using District cafeteria facilities
  • Posts to and maintains records of receipts and expenditures for Federal projects
  • Computes and records salary, supply, services, and other project expenses
  • Computes Federal Government and District portions of expenditures
  • Prepares vouchers
  • Allocates expenses to appropriate projects
  • Prepares financial reports for projects
  • Prepares payroll warrants for students employed under Federal projects
  • Assigns and checks the work of full-time and student assistant
  • Operates a computer terminal
  • Controls the data entry and output functions
  • Performs clerical work involved in the receipt, auditing, and scheduling of data processing materials
  • Operates various peripheral data processing equipment
  • Understands methods, practices, and terminology used in financial recordkeeping work, office methods, practices, and procedures
  • Performs difficult accounting clerical work requiring the use of independent judgment and initiative
  • Posts data and make arithmetic calculations rapidly and accurately
  • Understands and carries out oral and written directions.



  • Modern office practices, procedures and equipment.
  • Operation of a computer and assigned software.
  • Terminology, processes and operations of assigned office or program.
  • Record-keeping and filing techniques.
  • Telephone techniques and etiquette.
  • Basic research methods and report preparation techniques.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Interpersonal skills using tact, patience and courtesy.
  • Applicable laws, codes, rules and regulations.
  • Oral and written communication skills.
  • Basic budgeting practices regarding monitoring and control.
  • Basic math.
  • Proper methods of storing equipment, materials and supplies.


  • Communicate effectively with students, parents, staff and administration.
  • Interpret, apply and explain applicable laws, codes, rules, regulations, policies and procedures.
  • Answer telephones and greet the public courteously.
  • Maintain records, logs and files.
  • Learn principles of training and providing work direction and guidance to others.
  • Compile, assemble, verify and prepare data for records and reports.
  • Determine appropriate action within clearly defined guidelines.
  • Compose correspondence and written materials independently.
  • Work independently with little direction.
  • Establish and maintain cooperative and effective working relationships with others.
  • Meet schedules and time lines.
  • Plan and organize work.
  • Add, subtract, multiply and divide quickly and accurately.
  • Operate a variety of office equipment including a computer and assigned software.
  • Be able to multitask. Maintain consistent, punctual and regular attendance. Move hands and fingers to operate a computer keyboard.
  • Hear and speak to exchange information in person and on the telephone.
  • Sit or stand for extended periods of time.
  • See to read a variety of materials.
  • Bend at the waist, kneel or crouch to file materials.


  • Type at a speed of thirty-five (35) words a minute
  • Operate adding, calculating, and bookkeeping machines
  • Plus qualifying test.

Salary Range 21

How to Apply


The application process is as easy as 1-2-3!

  1. Browse New Haven US job listings and submit an online application on Ed-Join.
  2. When the hiring principal is ready to interview, applicants will be considered and may be selected to interview.
  3. If selected to interview, you will be contacted by the school to set an appointment.
  4. Once you have interviewed, if you are selected for the position, you will be contacted by the personnel department. If you are not selected for the position, you will be notified by the school.